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Central File Storage for Individuals

KU's Central File Storage Service (CFS) provides high-performance, easily accessible file sharing services for all faculty, staff, GTAs and GRAs, who receive 10 gigabytes of private home directory space at no charge. These home directories are intended for individual use only, and permissions cannot be manipulated to allow anyone to access other than the individual user.

Please contact your Technology Support Staff for information about accessing your personal storage space. If you have additional questions, please contact the KU IT Customer Service Center at 785-864-8080 or itcsc@ku.edu.

If you are looking for a solution for group or departmental collaboration, please check out the KU Central File Storage Service for Groups.

Suggested Uses of Personal File Storage via Central File Storage

Ideal for storing data that does not need to be accessible to anyone other than the author/creator

  • Employee Reviews
  • Professional Development Plans
  • Travel Documents
  • Resumes

Non-Approved Uses of Personal File Storage

Data classified as "Level 1 - Confidential Information" by the KU Data Classification & Handling Policy, including information protected by HIPPA (health info), FERPA (student records), GLB (financials) and PCI (e-commerce), should not be stored on KU group file storage or personal file storage. For a complete list of data classified as "Level 1" please see the KU Data Classification & Handling Policy: Appendix 1. Please contact your Technology Support Staff regarding the special permissions and processes required to store Level 1 data.

Storage Allotment

All University of Kansas faculty, staff, GTA's, and GRA’s are allocated 10GB of personal file storage space. TL's can request quota increases for individual users based on a business justification in 5GB increments up to 20GB. To request an increase please fill out the CFS Space Increase Home Drive form.

Remote Access to Files

Users can access their stored folders and files from home or a remote location by connecting to the server through the KUAnywhere Virtual Private Network (VPN) service. The use of VPN technology ensures that access to files is protected when using the Internet for connectivity.  Please note user's workstations will not be able to login to the HOME domain from outside of KU and should utilize permanent mapping of shares, a script to mount shares, or manual mapping in order to access their network drives.

Mapping Drives

Machines authenticating to HOME (AD) will have the user's home directory automatically mapped to V:. If you want to migrate your users to AD, please see the AD website or contact the KU IT Customer Service Center at 864-8080 oritcsc@ku.edu for more information.

Files are served via the traditional Windows SMB/CIFS file sharing protocol and can be mapped using standard drive mappings.

When the service goes active, a mapped drive bound to (v:) will show up for all staff members when they log in to the HOME domain from a Windows workstation. In order to make the drive mapping persistent, so it can be accessed via KU Anywhere without logging into the HOME domain, a TL will have to leverage group policy within their OU to persistently map the drive. Workstations not in the HOME domain will have to mount their drive manually via one of the methods below.

Due to the large number and large size of the home directories being offered, it is necessary to spread the load across multiple locations. The location of the user’s home directory can be looked up in Active Directory HOME domain joined workstations by use of the %homeshare% variable. The simple lookup table below can also be used for non-HOME domain machines to determine the exact mount point of a user’s home directory:

First letter of
KU Online ID
Home Directory Location
A-B \\users1.home.ku.edu\homedir1\<username>
C-D \\users1.home.ku.edu\homedir2\<username>
E-H \\users1.home.ku.edu\homedir3\<username>
I-J \\users2.home.ku.edu\homedir4\<username>
K-L \\users2.home.ku.edu\homedir5\<username>
M \\users2.home.ku.edu\homedir6\<username>
N-R \\users3.home.ku.edu\homedir7\<username>
S \\users3.home.ku.edu\homedir8\<username>
T-Z \\users3.home.ku.edu\homedir9\<username>


Windows

The following methods have been identified for providing mapping of shares under Windows:

  • Manual mapping of network drives through the "Map Network Drive" option under Windows Explorer
      Windows XP example
      Windows 7 example
  • Automatic mapping of drives through login scripts (See Example). If the workstation is in the HOME domain you could un-mount and then persistently mount %homeshare% which contains the user's home directory UNC path. Running "echo %homeshare%" in the HOME domain will return the home directory mount point.
  • Automatic mapping drives through Windows Group Policy Preferences (GPP)
OS/X

The following methods have been identified for providing mapping of shares under OS/X:

  • Manual mapping of network drives through the "Connect to Server" option in Finder (See Example). You must look up the home directory location of the user from the table above.
  • Mapping network drives through the user’s "Login Items" in his or her account settings (See Example). You must look up the home directory location of the user from the table above.

Support

To report problems or request help regarding the Central File Storage Service, please contact the KU IT Customer Service Center at itcsc@ku.edu or 785-864-8080.


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