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KU Students, Faculty & Staff Get 1TB of Cloud Storage and Access to Office 365

KU students, faculty and staff now have 1TB of free cloud storage via OneDrive for Business and access to online versions of Microsoft Office products through Office 365 as part of a new service at KU called myCommunity.

ONEDRIVE FOR BUSINESS OVERVIEW

  • 1TB of cloud file storage
  • Accessible anywhere, anytime from any computer or mobile device with an Internet connection
  • Similar functionality to Google Drive
  • Share links to documents with anyone
  • Integrated with Office 365 for editing and co-authoring documents

Click here for an overview video on OneDrive for Business

Important Note About Syncing Files to Your Computer

Update: The sync issues described below have been resolved as of July 2016. Faculty, Staff and Students can now use sync to connect OneDrive for Business files to their PCs.

OneDrive for Business and Office 365 allow you to store files and collaborate online. A sync option gives you the ability to synchronize your cloud files to a directory on your computer, so you can access them even when you’re not connected to the Internet. Microsoft OneDrive for Business users have reported that the sync option has caused serious problems, including computer crashes. Microsoft has acknowledged the flaws and said it expects to fix the issues by early 2016. KU is working with Microsoft as part of a test group to resolve the issues.

At this time, we encourage KU students, faculty and staff to use the 1TB of storage for saving and accessing files in the cloud when they’re online, but we recommend that you do not use the sync option until Microsoft fixes all issues. If you want to use the sync option, we encourage you to read this important information before deciding to do so. Cloud services provided by vendors such as Microsoft give us new ways of delivering services to KU faculty, staff and students, but the downside is we are dependent on the vendor to resolve issues.

Logging in to Cloud Services
As cloud-based services from external partners become more common at KU, login processes will vary. When accessing myCommunity through the KU login screen, KU students, faculty and staff will use their KU Online ID. If you receive links to documents and sites within myCommunity, you might land on the public Microsoft Office 365 login page (pictured below), where you will need to enter your KU online ID followed by @home.ku.edu (e.g. jayhawk@home.ku.edu). From there, you’ll be redirected to the KU login page. Using an alternate login is similar to the eduroam service, where you access Wi-Fi at participating universities by logging in with your KU online ID followed by @home.ku.edu.

(Microsoft Public Login Screen)

Microsoft Login Screen
 

You can bypass the Microsoft public page by logging into myCommunity.ku.edu directly before clicking on a shared link.

Sharing Files
You can share documents stored on your OneDrive for Business with people inside or outside KU by sending them a link. As mentioned above, KU users who receive links to documents and pages within OneDrive for Business might land on the Office 365 login page where they will need to log in with their KU Online ID followed by @home.ku.edu.


OFFICE 365 OVERVIEW

  • Online versions of Microsoft Office products
  • Accessible anywhere, anytime, from any computer or mobile device with an Internet connection
  • Includes: Word, PowerPoint, Excel, OneNote, and more
  • Create and edit documents
  • Free download of Office desktop versions

Click here for an overview video on Office 365


MYCOMMUNITY OVERVIEW

You can access OneDrive for Business and Office 365 within KU’s new collaboration service at myCommunity.ku.edu. myCommunity is a place where KU students, faculty, staff and researchers can come together to collaborate, share ideas and advance knowledge.

To get started with Office 365 and OneDrive, login to myCommunity with your KU online ID. On the myCommunity homepage, you’ll find links to Office 365 and OneDrive for Business, as well as FAQs, videos, online and instructor-led training and where to get help.


WHAT’S COMING NEXT?

We are currently testing myCommunity project and team sites with early adopters, and plan to make them available by the end of the year. Project and team sites are online productivity spaces where groups can collaborate, share and edit documents, manage deadlines, post links, hold discussions, and more. Look for more information later this fall.

If you need support or have questions about OneDrive for Business, Office 365 or myCommunity, please contact the KU IT Customer Service Center at itcsc@ku.edu or call 785-864-8080.


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