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Printer Management for Departments



KU encourages all departments to use multifunction devices (MFDs) instead of traditional copy machines and printers. One multifunction device provides the functionality of a printer, copier, scanner and fax machine all from one device.

Benefits of Multifunction Devices

  • Lowering per page cost. Black and white prints cost about half a cent. Color copies cost five cents.
  • Lowering repair and supply costs. Eliminate ongoing repair and supply costs for multiple devices (regular printers, copy machines, scanners and fax machines).
  • Reducing network and electrical connections. Eliminate the need for multiple network and electrical connections.
  • Supporting campus sustainability and reducing paper costs by setting the default all multifunction devices to duplex (two-sided printing). Single-sided printing can easily be done when needed.
  • Reducing printing volume by providing scanning functionality to create electronic documents. You can scan to email, Hawk Drive, or to central file storage (V: drive).

Selecting a Multifunction Device

Multifunction Devices are included in KU Contract 87100. The contract is available on the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

  • Review the list of standard and optional MFD features (above) and to determine which features your department needs.
  • Review the Bizhub Price List (.xls) and Lease & Billing information ("Access").

Multifunction Device Requirements

KU IT Client Consulting staff will ensure that these requirements are met. Please note that charges will apply if a power outlet change is needed or if a fax line is installed.

  • Electrical Power — The following multifunction device models require 15-amp circuits: 282, C280, 421 and 501. The other models operate on 20-amp circuits.
  • Power outlet upgrades may be needed and are scheduled with KU Facilities Operations. There will be a charge for this upgrade.
  • Data Circuit — IT Client Consulting staff will determine if an existing data circuit can be used or if a new one is required. If a data circuit needs to be moved or installed, the charge for the work will be funded by the university. The network add/move request will be submitted. The request will indicate that the request is for a multifunction device covered by KU contract 87100, and the new data circuit should be placed on the "Printer VLAN."
  • Fax Line — If you add the optional fax feature to the new multifunction device, IT Client Consulting staff will determine if an existing fax line can be used, or or if a new phone line request needs to be submitted.

Standard MFD Features

  • Copy
  • Print
  • Secure Print
  • Collate
  • Scan to USB (except Bizhub 282)
  • Scan to email (except Bizhub 282)
  • Controlled access to network print features through PaperCut
  • Controlled access to walk-up features through Authentication
  • Tracking by "code" (grants, projects, etc.)
  • Ability to add other devices to the print management system
  • Automatic Meter Reads (on standard configured devices)

Optional MFD Features

  • Fax – this is an optional feature and requires a phone line.
  • Finisher
    • Staple Finisher
    • Booklet Finisher
  • Tri-fold on Bizhub c552 and Bizhub c652
    • Hole Punch
  • Optional Paper Capacity
    • Add extra paper trays on bizhub 282, 421, 501, c280
    • All others come standard with over 3,600 sheets
  • Keyboard
  • Scan to searchable PDF
    • Only available on the four color models.
    • Takes a picture of each word on the page to put together and make a PDF so when you open the document you can search for specific words in the document.
  • Embedded PaperCut

Visitor Access Program

If your department would like to consider participating in the PaperCut visitor access program, please review the PaperCut Visitor Access Program Point-of-Sale Agreement. To participate, send an email request to KU IT Client Consulting at

Departments that are currently participating can request additional visitor usernames for printing/copying. The Point of Sale Fiscal Authorized Contact (FAC) should contact the KU IT Customer Service Center at 864-8080 or and provide the following information:

  • Number of visitor access usernames
  • Denominations needed ($1.00, $5.00, or $10.00 amounts)



Multifunction Devices are included in KU Contract 87100, available via the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

  • Review the lists of "Standard" and "Optional" MFD features (above) to determine which features your department needs.
  • Review the Bizhub Price List (.xls) and Contract & Billing information on "Access" tab.

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