connect. communicate. collaborate.
  • Home
  • Printer Management for Departments

Printer Management for Departments



KU encourages all departments to use multifunction devices (MFDs) instead of traditional copy machines and printers. One multifunction device provides the functionality of a printer, copier, scanner and fax machine all from one device.

Benefits of Multifunction Devices

  • Lowering per page cost. Black and white prints cost about half a cent. Color copies cost five cents.
  • Lowering repair and supply costs. Eliminate ongoing repair and supply costs for multiple devices (regular printers, copy machines, scanners and fax machines).
  • Reducing network and electrical connections. Eliminate the need for multiple network and electrical connections.
  • Supporting campus sustainability and reducing paper costs by setting the default all multifunction devices to duplex (two-sided printing). Single-sided printing can easily be done when needed.
  • Reducing printing volume by providing scanning functionality to create electronic documents. You can scan to email, Hawk Drive, or to central file storage (V: drive).

Selecting a Multifunction Device

Multifunction Devices are included in KU Contract 87100. The contract is available on the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

  • Review the list of standard and optional MFD features (above) and to determine which features your department needs.
  • Review the Bizhub Price List (.xls) and Lease & Billing information ("Access").

Multifunction Device Requirements

KU IT Client Consulting staff will ensure that these requirements are met. Please note that charges will apply if a power outlet change is needed or if a fax line is installed.

  • Electrical Power — The following multifunction device models require 15-amp circuits: 282, C280, 421 and 501. The other models operate on 20-amp circuits.
  • Power outlet upgrades may be needed and are scheduled with KU Facilities Operations. There will be a charge for this upgrade.
  • Data Circuit — IT Client Consulting staff will determine if an existing data circuit can be used or if a new one is required. If a data circuit needs to be moved or installed, the charge for the work will be funded by the university. The network add/move request will be submitted. The request will indicate that the request is for a multifunction device covered by KU contract 87100, and the new data circuit should be placed on the "Printer VLAN."
  • Fax Line — If you add the optional fax feature to the new multifunction device, IT Client Consulting staff will determine if an existing fax line can be used, or or if a new phone line request needs to be submitted.

Standard MFD Features

  • Copy
  • Print
  • Secure Print
  • Collate
  • Scan to USB (except Bizhub 282)
  • Scan to email (except Bizhub 282)
  • Controlled access to network print features through PaperCut
  • Controlled access to walk-up features through Authentication
  • Tracking by "code" (grants, projects, etc.)
  • Ability to add other devices to the print management system
  • Automatic Meter Reads (on standard configured devices)

Optional MFD Features

  • Fax – this is an optional feature and requires a phone line.
  • Finisher
    • Staple Finisher
    • Booklet Finisher
  • Tri-fold on Bizhub c552 and Bizhub c652
    • Hole Punch
  • Optional Paper Capacity
    • Add extra paper trays on bizhub 282, 421, 501, c280
    • All others come standard with over 3,600 sheets
  • Keyboard
  • Scan to searchable PDF
    • Only available on the four color models.
    • Takes a picture of each word on the page to put together and make a PDF so when you open the document you can search for specific words in the document.
  • Embedded PaperCut

Visitor Access Program

If your department would like to consider participating in the PaperCut visitor access program, please review the PaperCut Visitor Access Program Point-of-Sale Agreement. To participate, send an email request to KU IT Client Consulting at

Departments that are currently participating can request additional visitor usernames for printing/copying. The Point of Sale Fiscal Authorized Contact (FAC) should contact the KU IT Customer Service Center at 864-8080 or and provide the following information:

  • Number of visitor access usernames
  • Denominations needed ($1.00, $5.00, or $10.00 amounts)



Multifunction Devices are included in KU Contract 87100, available via the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

  • Review the lists of "Standard" and "Optional" MFD features (above) to determine which features your department needs.
  • Review the Bizhub Price List (.xls) and Contract & Billing information on "Access" tab.

KU IT on Twitter  KU IT on Facebook  KU IT on Google Plus

Technology Help

Call KU IT Customer Support

Phone support

Email KU IT Customer Support
Support via Email

Faculty/Staff Support

Faculty/Staff Support
Technology Support Centers

KU IT Knowledge Base

Knowledge Base
FAQs & More

Virtual Service Desk

Virtual Service Desk
Online Help

Comments or ideas on how we can serve you better? Send us your feedback!

One of 34 U.S. public institutions in the prestigious Association of American Universities
26 prestigious Rhodes Scholars — more than all other Kansas colleges combined
Nearly $290 million in financial aid annually
46 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
23rd nationwide for service to veterans —"Best for Vets," Military Times