After you launch Lync for the first time, Lync will automatically launch every time you log in and show your presence by default. While there is no way to disable presence, you do have a few options:
- You can override your default presence.
- You can change the person’s privacy relationship.
- You can exit Lync once it launches.
- You can set Lync preferences so that it does not launch upon login.
In Lync, privacy relationships control how much of your presence information others see. Each of your contacts has one of five privacy relationships with you, and each relationship gives access to a different amount of information.
By default, all contacts are the Colleagues privacy relationships. This means they can learn more about where you are, when you’ll be available, and how to reach you. Friends and Family, as you might expect, can see more of this information than all the others. Giving someone a Workgroup relationship means that these contacts can see your meeting locations and get your attention via Lync even if you’ve set your status to Do Not Disturb.
For more on privacy relationships, see Microsoft’s website.
Change the privacy relationship for a contact
By default, contacts are assigned the Colleagues privacy relationship when you add them to your contacts list. If you have any contacts that you’ve later assigned to another relationship, you can change the privacy relationship back to Colleagues by clicking either Colleagues or Auto-assign Relationship.
To view your contacts according to their privacy relationships:
- Open Lync, and, in your Contacts list, click the Relationships tab in the area just above your contacts (other options are Groups, Status, and New).
TIP: When you view your contacts by Relationships, you can drag and drop contacts into different privacy groups.
To change the privacy relationship you have with a contact:
- In your Contacts list, right-click the contact, point to Change Privacy Relationship, and then click a new privacy relationship for the contact.
By default, instant messages and voice and video call logs are available in Lync and in an automatically generated folder in Outlook called Conversation History.
To view your conversation history in Lync:
- Click on the messages icon in the interface.
To view your conversation history in Outlook:
- Launch Outlook or log in at mail.ku.edu.
- Look for a folder below your inbox called Conversation History.
To change the settings for saving your conversation history:
If someone else has review rights for your mailbox, they will be able to see your conversation history. You can change these settings and avoid having your conversation history in Outlook by:
- Launch Lync and click on the grey gear Options button .
- Select Personal in the left navigation.
- Deselecting “Save IM conversations in my email Conversation History folder” and/or “Save call logs in my email Conversation History folder.”
What to share using Lync
Lync should not be used to share content or conduct conversations containing Level 1 confidential data. For more information and to see examples of Level 1 confidential data, please visit http://policy.drupal.ku.edu/IT/data-classification-handling-procedures.