Create an Appointment
Creating a meeting or appointment is a way to block out time for an event. An appointment is useful for an individual to block off time in his/her calendar for personal project work or reminders. Meetings are used when multiple people will be attending.
By default, creating an appointment or meeting will also notify the attendees before the event starts. When meeting with a group, it is best to send out a meeting invite. This serves as a communication tool and allows the organizer and attendees to view acceptance status of others. If the meeting should be canceled or the location changed, the organizer can update the meeting request to inform all attendees.
How to create an appointment:
- Click on Calendar at the bottom of the screen.
- Click New Appointment.
- By default, appointments will only include you as the intended recipient. Type in the Subject, Location, Start and End Times and, if necessary, change the Show As: option and Categorize the appointment. Additionally, click Private to limit what others can see (for an example, a doctor’s appointment).
- Note: When you create an All Day Event, it will default to Show As: Free. If you are scheduling a vacation day, for example, be sure to change it to Show As: Busy so that others can correctly view your free/busy time.
- Click OK.
- The appointment should now be added to your calendar at the specified date and time.