Printer Management for Departments

• Lowering per page cost. Black and white prints cost about half a cent. Color copies cost five cents.
• Lowering repair and supply costs. Eliminate ongoing repair and supply costs for multiple devices (regular printers, copy machines, scanners and fax machines).
• Reducing network and electrical connections. Eliminate the need for multiple network and electrical connections.
• Supporting campus sustainability and reducing paper costs by setting the default all multifunction devices to duplex (two-sided printing). Single-sided printing can easily be done when needed.
• Reducing printing volume by providing scanning functionality to create electronic documents. You can scan to email, Hawk Drive, or to central file storage (V: drive).

Multifunction Devices are included in KU Contract 17010701. The contract is available on the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

• Review the list of standard and optional MFD features (above) and to determine which features your department needs.
• Review the KBOR Copier Contract Price List (.pdf) and Lease & Billing information ("Access").

IT Support Staff will ensure that these requirements are met. Please note that charges will apply if a power outlet change is needed or if a fax line is installed.

• Electrical Power — The following multifunction device models require 20-amp circuits: C658, 808, 958 and pro 1100.
• Power outlet upgrades may be needed and are scheduled with KU Facilities Operations. There will be a charge for this upgrade.
• Data Circuit — IT Support Staff will determine if an existing data circuit can be used or if a new one is required. 
• Fax Line — If you add the optional fax feature to the new multifunction device, IT support staff will determine if an existing fax line can be used, or if a new phone line request needs to be submitted.

• Copy
• Print
• Secure Print
• Collate
• Scan to USB 
• Scan to email 
• Controlled access to network print features through PaperCut
• Controlled access to walk-up features through Authentication
• Tracking by "code" (grants, projects, etc.)
• Ability to add other devices to the print management system
• Automatic Meter Reads (on standard configured devices)

• Fax – this is an optional feature and requires a phone line.
• Finisher
  • Staple Finisher
  • Booklet Finisher
  • Hole Punch
• Tri-fold
• Optional Paper Capacity
  • Add extra paper trays 
  • All others come standard with over 3,600 sheets
• Keyboard
• Embedded PaperCut

If your department would like to consider participating in the PaperCut visitor access program, contact your IT Support Staff or KU IT Customer Service Center at 864-8080 or itcsc@ku.edu.