Printer Management for Departments

• Lowering per page cost. Black and white prints cost about half a cent. Color copies cost five cents.
• Lowering repair and supply costs. Eliminate ongoing repair and supply costs for multiple devices (regular printers, copy machines, scanners and fax machines).
• Reducing network and electrical connections. Eliminate the need for multiple network and electrical connections.
• Supporting campus sustainability and reducing paper costs by setting the default all multifunction devices to duplex (two-sided printing). Single-sided printing can easily be done when needed.
• Reducing printing volume by providing scanning functionality to create electronic documents. You can scan to email, Hawk Drive, or to central file storage (V: drive).

Multifunction Devices are included in KU Contract 87100. The contract is available on the KU Purchasing Contracts website. This contract offers a variety of options so you can obtain the right device for your departmental needs.

• Review the list of standard and optional MFD features (above) and to determine which features your department needs.
• Review the Bizhub Price List (.xls) and Lease & Billing information ("Access").

KU IT Client Consulting staff will ensure that these requirements are met. Please note that charges will apply if a power outlet change is needed or if a fax line is installed.

• Electrical Power — The following multifunction device models require 15-amp circuits: 282, C280, 421 and 501. The other models operate on 20-amp circuits.
• Power outlet upgrades may be needed and are scheduled with KU Facilities Operations. There will be a charge for this upgrade.
• Data Circuit — IT Client Consulting staff will determine if an existing data circuit can be used or if a new one is required. If a data circuit needs to be moved or installed, the charge for the work will be funded by the university. The network add/move request will be submitted. The request will indicate that the request is for a multifunction device covered by KU contract 87100, and the new data circuit should be placed on the "Printer VLAN."
• Fax Line — If you add the optional fax feature to the new multifunction device, IT Client Consulting staff will determine if an existing fax line can be used, or or if a new phone line request needs to be submitted.

• Copy
• Print
• Secure Print
• Collate
• Scan to USB (except Bizhub 282)
• Scan to email (except Bizhub 282)
• Controlled access to network print features through PaperCut
• Controlled access to walk-up features through Authentication
• Tracking by "code" (grants, projects, etc.)
• Ability to add other devices to the print management system
• Automatic Meter Reads (on standard configured devices)

• Fax – this is an optional feature and requires a phone line.
• Finisher
  • Staple Finisher
  • Booklet Finisher
• Tri-fold on Bizhub c552 and Bizhub c652
  • Hole Punch
• Optional Paper Capacity
  • Add extra paper trays on bizhub 282, 421, 501, c280
  • All others come standard with over 3,600 sheets
• Keyboard
• Scan to searchable PDF
  • Only available on the four color models.
  • Takes a picture of each word on the page to put together and make a PDF so when you open the document you can search for specific words in the document.
• Embedded PaperCut

If your department would like to consider participating in the PaperCut visitor access program, please review the PaperCut Visitor Access Program Point-of-Sale Agreement. To participate, send an email request to KU IT Client Consulting at training@ku.edu.

Departments that are currently participating can request additional visitor usernames for printing/copying. The Point of Sale Fiscal Authorized Contact (FAC) should contact the KU IT Customer Service Center at 864-8080 or itcsc@ku.edu and provide the following information:

• Number of visitor access usernames
• Denominations needed ($1.00, $5.00, or $10.00 amounts)