connect. communicate. collaborate.

Online Meetings

You have two options for attending a scheduled online Skype for Business meeting—join using the Skype for Business client installed on your computer or join using the Skype Meetings App. Using the Skype Meetings App to join a meeting will give you more options for sharing content, however you may run into issues sharing your voice and videos. See the Skype Meetings App page, for more information about joining online meetings using this method.

Start or join a scheduled online Skype for Business your Outlook Calendar

  1. Open the meeting request and select Join Skype Meeting.
  2. Your browser will launch the Skype Web App.
  3. Select Trust when asked to trust the Skype for Business plugin.
  4. Select Allow when asked to open the page in Skype for Business.
  5. Select Use Skype for Business (full audio and video experience) to use your computer’s speakers and microphone or headset.
  6. Select Join.
  7. You will then be taken to the meeting room in the Skype for Business desktop client.

Start or join a scheduled online Skype for Business from Skype for Business

  1. Select the Meetings tab.

Note: Meetings that have a Skype for Business option to join will have Skype for Business icon next to the meeting’s location.

  1. Select the meeting.
  2. Select Join.
  3. Select Use Skype for Business (full audio and video experience) to join using your computer’s speakers and microphone or headset.
  4. Select Join.
  5. You will now be in the meeting.

To join an unscheduled meeting

You may be invited to an unscheduled meeting or to a meeting that is already in progress.

  1. You should receive a notification that you’ve been invited invited to a conference call.  
  2. To join the meeting, click the blue phone button.
  3. You will then be taken to a meeting room in the Skype for Business desktop client.

Options while in the meeting

Mute and unmute audio

By default your audio will be connected. You can mute your audio by selecting the microphone icon. It will have a slash through the icon to signify that your audio is muted.


Start an unscheduled or impromptu meeting

An unscheduled or impromptu meeting is any conversation with one or more other Lync users.

Start an unscheduled meeting by Instant Message

  1. Select a contact and initiate an instant message by selecting the message icon at the bottom of the window.
  2. Add voice, video, or collaboration features using the icons at the top of the Instant Message window.
  3. Add others to the conversation by selecting the person with the plus sign icon. Search for and add contacts by name or number.

Start an unscheduled meeting by using the Meet Now command

  1. Open Skype for Business. From the top menu, select Conversation.
  2. Select Meet Now.
  3. Select Use Skype for Business (full audio and video experience) to join using your computer’s speakers and microphone or headset.
  4. A window will open with your meeting.
  5. To invite others:
    • By name or number:
      1. Select the person with the plus icon.
      2. Enter a contact’s name or number.
      3. Double-click the formatted name or number to add them to the meeting.
    • By email:
      1. Select the three ellipses ().
      2. Select Show Meeting Info.
      3. Copy and paste URL, or select Invite by Email.

Schedule an online meeting

You can schedule an online meeting and invite attendees who use Skype for Business and those who do not. Attendees who do not use Skype for Business will attend using the Skype Meetings App. To schedule the meeting, you must use Outlook.

Create an online meeting or conference call request

  1. Open Microsoft Outlook.
  2. In the Calendar view in the top navigation, select New Meeting (Note: Don’t choose New Appointment.)
  3. A new meeting request will appear.
  4. In the top navigation, select the Online Meeting icon. Then in the drop-down menu, select Create Online Meeting.
  5. An automatically generated footer will appear with a hyperlink to the online meeting and a phone number and conference ID to join by phone. NOTE:  Do not modify any of the existing text in the meeting request. Doing so may prevent people from joining the meeting.
  6. In the meeting request, in the To box, type the email addresses of the people you want to invite to the meeting, separated by semicolons. By default, Skype for Business will include assume all attendees are presenters. To change this, see Change meeting access and presenter options.
    You can invite people who don’t have Skype for Business installed to a scheduled online Skype for Business meeting. They will receive an email with a hyperlink that says Join Online Meeting. When they click on the hyperlink, the Skype Meetings App will launch in their default browser. For more on joining and participating in meetings using this method, see Online Meeting with the Skype Web App.
  7. (Optional) Use Scheduling to ensure that everyone is available during the time you choose.
  8. In the meeting request, in the Subject box, type a subject for the meeting.
  9. By default, the location will appear as Online Meeting. Add a location if the meeting will have an in-person component.
  10. (Optional) In the body of the meeting request, above the Join Online Meeting link, type additional meeting details.
  11. Send the invitation.

Change meeting access and presenter options

By default, Skype for Business will include assume all attendees are presenters. These default options work well for small meetings with 7-10 participants, but you will want to limit access and presenter options for larger meetings.

Change meeting access and presenter options

  1. In the Skype for Business online meeting request, select the Online Meeting icon and Set Access and Permissions...
  2. To change the permissions, select Customize access levels, presenter options, and phone settings.
  3. You can now define presenters, as well as specify attendees who need to wait in a virtual lobby until the meeting starts.

Leave a meeting

Leave a meeting as a participant or presenter

  1. Close the conversation or meeting window. Note: Skype for Business will notify you that you are leaving the meeting and that the conversation will continue without you.

Schedule a meeting on behalf of someone else

You can schedule online meetings or conference calls on behalf of another person if you have been set up as a delegate on that person’s Microsoft Outlook account or in Skype for Business.

If someone would like you to serve as a delegate, Microsoft provides instructions that explain how to allow someone else to manage your mail and calendar. You can also contact the KU IT Customer Service Center at itcsc@ku.edu or 785-864-0177 or request assistance from your departmental IT support team.

Note: Both you and your manager must be using Skype for Business.

After you’ve been set up as a delegate, you can open your manager’s Microsoft Outlook calendar on your own computer and schedule the meeting.


KU IT on Twitter  KU IT on Facebook  KU IT on Instagram

Technology Help

Call KU IT Customer Support

785-864-8080
Phone support

Email KU IT Customer Support

itcsc@ku.edu
Support via Email

Faculty/Staff Support

Faculty/Staff Support
Technology Support Centers

KU IT Knowledge Base

Knowledge Base
FAQs & More

Submit Help Ticket

Submit Help Ticket
Online Help

Call KU IT Customer Support

913-626-9619
Phone support

Email KU IT Customer Support

kuec_support@ku.edu
Support via Email

KU IT Knowledge Base

Knowledge Base
FAQs & More

Request Edwards IT Support

Request Edwards IT Support
Online Help

Comments or ideas on how we can serve you better? Send us your feedback!

KU Today