Research File Storage

Research File Storage (RFS) provides easily accessible file sharing services to KU research projects, research groups and service labs. Any tenure track faculty, designated research center, department or principal investigator on a research grant can purchase RFS storage.

Research File Storage is designed to address primary storage needs for research data. Storage is available for purchase in increments of 1TB with a minimum purchase of 2TB. Up to 20TB of storage can be purchased without further approval. Any storage request over 20TB must be reviewed and pre-approved by KU IT to verify space requirements.

The first 1TB of the first purchase in a calendar year is subsidized by the Office of Research and KU IT. For researchers with minimal storage needs, 250GB will still be available free-of-charge; however, with any storage purchase, the 250GB will count towards the 1TB subsidy.  

Stored data is accessible within the KU network or remotely via the KU Anywhere virtual private network (VPN). RFS data on disk is RAID protected with self-service snapshots. RFS data is backed up to tape for a rolling 30 day period.

Research File Storage cost

250GB:
No cost.

Beyond 250GB, a minimum purchase of 2TB is required.

2TB and greater:

  • Additional storage can be purchased in 1TB increments at a cost of $200 per terabyte, per year.
  • A minimum purchase of 2TB is required, but the first 1TB of the first purchase in a calendar year is free (subsidized by the Office of Research and KU IT). 
  • In any one year, a researcher can have at most 1TB of free storage. If a researcher or group already has a 250GB free allocation and purchases additional storage, the 250GB will count towards the 1TB subsidy.
  • Any storage request over 20TB must be pre-approved to verify space requirements.
  • An "add-on" purchase (see below), is defined as any purchase after the initial 2TB minimum purchase. Add-on storage purchases are $200 per terabyte for each additional terabyte.

Multi-year Purchases

Storage can be purchased upfront for multi-year research grants, or added on as the need grows. Whether the entire purchase is made upfront or additional allocations are purchased in subsequent years, only the initial purchase receives the subsidy from Office of Research and KU IT.

Example Allocations

Example 1:
YEAR 1:  2 TB request for 1 year

1 TB free + ($200 x 1 TB) x 1 year = $200

Example 2:
YEAR 1:  2 TB request for 3 years

1 TB free + ($200 x 1 TB) x 3 years = $600

YEAR 2:  Add-on 2 TB for 2 years

$200 x 2 TB x 2 years = $800

Example 3:
10 TB request for 5 years

1TB free + ($200 x 9 TB) x 5 years = $9,000


Storage Cost Calculator

Initial Purchase:
*Total Cost reflects the 1TB subsidy from Office of Research and KU IT

Enter the total number of terabytes needed:
Enter the number of years:
Total Cost:*  
 

Add-on Purchase:
Note: Only the first 1TB of an initial purchase is eligible for the subsidy from Office of Research and KU IT.

Enter the total number of terabytes needed:
Enter the number of years:
Total Add-on Cost:  
 

Request Research File Storage

Designated Campus Technology Staff members can request quota increases by completing the Research File Storage Request Form.

Loss of Funding

Individuals with data on Research File Storage who experience an interruption in funding will eventually have that data shifted to an archival storage medium (tape or deep storage equivalent). In the event of loss of funding, please contact Greg Smith at gsmith@ku.edu.

Questions or Assistance

Please direct any questions related to pricing verification or capacity to Greg Smith at gsmith@ku.edu or 864-4862.

 

Please note: RFS policy, pricing and capacity will be reviewed annually (previous pricing update October, 2014).

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