IT Project Governance

Overview

Each new IT Project Request goes through the IT Project Governance process and is evaluated by the KU IT Project Steering Committee and IT Leadership to provide a scalable structure, framework, and prioritization process for each new request. By developing and using these frameworks built on best practices, KU will ensure that appropriate reviews are performed on IT solutions before they are developed, purchased, and/or implemented.

These reviews will be done with an eye toward alignment with the Jayhawks Rising Strategic Plan and the KU IT Strategic Plan to support the core missions of the University of Kansas. The structure also allows for security reviews and feasibility reviews, so that any IT solutions implemented are secure and in the best interest of KU.

Benefits of IT Project Governance

Well-structured and collaborative IT Project Governance has many benefits for the university, including:

  • Accountability / appropriate use of funding 
    • Ensure that funds used for technology solutions are used appropriately, and solutions have been thoroughly reviewed and vetted.
  • Remove redundancies of services and support 
    • Ensure that KU is not purchasing duplicate solutions, or that new solutions can be applied to everyone at KU.
  • Adaptability and feasibility 
    • Ensure that purchases or changes to services can be used by universally by everyone at KU, and that the requested changes are even possible.
  • Stewardship of IT resources 
    • Ensure that IT is assigning the appropriate staff to the highest priority efforts, and KU can provide on-going support for the solution.
  • Security review 
    • Ensure that the solution meets all security and risk concerns, including data integrity.
  • Transparency and communication 
    • Wide inclusion on decision-making for core IT services, and sharing information when changes are made.