KU has several options for group file storage where faculty and staff can have shared access to departmental and team documents and other data.

Central File Storage

Designed to address traditional and large file storage needs where document management is not required, Central File Storage is typically connected to the "G: Drive" on a faculty or staff member's computer. Group file storage is accessible when connected to the Jayhawk network or remotely via the KU Anywhere Virtual Private Network (VPN). Files cannot be directly shared with colleagues outside of the specified KU group.

Microsoft Teams/SharePoint

Cloud-based group file storage in SharePoint is available via direct access, or through a Microsoft Teams site.

Storing Protected Data

Storing Protected Data in Central File Storage:

Data classified as "Level 1 - Confidential Information" by the KU Data Classification & Handling Policy, including information protected by HIPPA (health info), FERPA (student records), GLB (financials) and PCI (e-commerce), should not be stored in Central File Storage. For a complete list of data classified as "Level 1" please see the KU Data Classification & Handling Policy: Appendix 1. Please contact your departmental Technology Support Staff regarding the special permissions and processes required to store Level 1 data.

Storing Protected Data in SharePoint/Teams:

Microsoft cloud platforms are fully compliant with all regulatory frameworks, but if you are going to store Critical data (formerly Level 1/Confidential) in your SharePoint or Teams site, first consult with your departmental Technology Support Staff.